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RFPM.ai vs Unanet ProposalAI

Two AI tools for AEC proposal teams that start from different records. RFPM.ai keeps staff, project and past-submittal records as structured data and generates resumes, project sheets, SOQs and SF330 sections from them; Unanet ProposalAI breaks a solicitation into requirements and drafts responses from firm content, with Unanet CRM data as an optional connection. Desk research from vendor pages read Oct 24, 2026; not tested, no winner.

DESK RESEARCH, NOT TESTED. Compiled from vendors' public websites (accessed Oct 24, 2026). Vendor claims are not verified by Means & Methods Lab. No scores or rankings.

In short: RFPM.ai (AEC proposal records, resumes & project sheets; no public prices (quote / sales)) vs Unanet ProposalAI (AEC) (AI RFP response drafting; no public prices (quote / sales)). Facts last checked Oct 24, 2026. No winner declared; not tested.

Side by side

RFPM.ai vs Unanet ProposalAI: vendor-published facts side by side
Sheet rowRFPM.aiUnanet ProposalAI (AEC)
CategoryAEC proposal records, resumes & project sheetsAI RFP response drafting
AI role (our label)AI-firstAI-first
What it doesProposal operations software for AEC firms that turns structured staff, project and past-submittal records into resumes, project sheets and SOQs. It keeps staff profiles, project records and past submittals as structured records and generates tailored resumes, project sheets (DOCX in the firm's template), SF330 Section E resumes and Section F project sheets, branded SOQs and drafted proposal sections from them. Includes a pursuit workspace (RFP intake, requirements and deadlines), batch import of existing resumes and project files from a shared drive, a knowledge base of reusable narratives, and Ask RFPM Agent answering from the firm's own data. Its SF330 page says Section G (the key personnel matrix) is not generated and is still assembled outside the system. Built for civil, CM and multidiscipline firms of 15 to 200 staff; work listed includes SOQs, RFQs, DOT prequalification packages and SF330s. Setup is a guided pilot with no self-serve signup. Time figures on the site (for example under a minute per tailored resume) are vendor claims, not verified. Re-checked Oct 19, 2026: the homepage still lists civil, CM and multidiscipline firms of 15 to 200 staff, guided pilots with no self-serve signup, and the SF330 page still says Section G is assembled outside the system. The pricing page now sizes the plans by firm shape (see Pricing). Re-checked Oct 20, 2026: unchanged in substance; the homepage still lists civil, CM and multidiscipline firms of 15 to 200 staff, SOQs, RFQs, DOT prequalification packages and SF330s, and guided setup with no self-serve signup. Also on Oct 20, 2026: the homepage's platform table marks Proposal Drafts (a whole draft out of the firm's own files) as Waitlist, so drafted proposal sections may not be generally available yet; confirm with the vendor. Re-checked Oct 22, 2026: homepage, pricing and SF330 pages unchanged in substance (civil, CM and multidiscipline firms of 15 to 200 staff; SOQs, RFQs, DOT prequalification packages and SF330s; Proposal Drafts still marked Waitlist; Section G still assembled outside the system; guided pilot with no self-serve signup). The homepage says five to ten resumes are structured inside 48 hours and its FAQ says most firms are running within a week. Customer quotes and the hours figures (including those it attributes to SMPS) are not used. Re-checked Oct 24, 2026: unchanged (15-200 staff civil, CM and multidiscipline firms; SOQs, RFQs, DOT prequal and SF330s; Proposal Drafts still Waitlist; Section G still assembled outside the system; guided pilot, no self-serve).AI proposal software for AEC firms that breaks a solicitation into requirements and maps each one to the drafted response. Unanet says it breaks a solicitation into actionable pieces, auto-generates prompts to answer each requirement, builds the outline in the required format with references, and maps every requirement to the response; a Champ assistant answers questions from business data and assesses opportunities before you pursue. Source material can include past proposals, project sheets, resumes, firm overviews and project descriptions, uploaded in batches, from supported content sources, or from documents attached to an opportunity in Unanet CRM. Unanet says it can be evaluated standalone, with the CRM connection adding opportunity, project and people context, and that connector behavior varies by environment. Its solution brief lists an RFP shredder and compliance matrix analyzer, natural-language search of the proposal library, a proposal chat bot, and hosting on a secure private cloud. Vendor claims 70% faster to first draft and responding to 30% more proposals (vendor claims, not verified). Re-read Oct 17, 2026: the FAQ says ProposalAI produces editable first-draft content (many teams finish in Word or InDesign), can draw on connected SharePoint or Unanet CRM sources where supported, and still needs human review; the page says it runs in a private cloud that complies with federal cybersecurity requirements on a custom foundation model trained to DAWIA and FAR standards (vendor statements). Re-checked Oct 19, 2026: unchanged in substance (requirement mapping, Champ assistant, which can also pull real-time information from the web, private cloud, a model trained to DAWIA and FAR standards, 70% and 30% figures; vendor claims). The FAQ still says the output is editable draft content that needs human review and that it can be evaluated standalone. The solution brief PDF still opens and repeats the 70% faster drafts claim. Re-checked Oct 20, 2026: the page now leads with proposals powered by governed Unanet CRM data (opportunity context, past performance, projects and people) and splits the workflow into ProposalAI Write and ProposalAI Champ; the 70% faster first draft and 30% more proposals figures and the private cloud and DAWIA/FAR-trained model statements remain (vendor claims). The FAQ says your team still owns win strategy, project approach, pricing and final accuracy, and still asks Does ProposalAI require Unanet CRM?; that answer was collapsed in our read, so the earlier standalone-evaluation statement was not re-confirmed today. Re-checked Oct 22, 2026: the page is unchanged in substance (ProposalAI Write and ProposalAI Champ on governed Unanet CRM data; private cloud and DAWIA/FAR-trained model statements; 70% and 30% figures are vendor claims). The FAQ answer we could not read on Oct 20 is readable again and still says ProposalAI can be evaluated as a standalone solution, with the CRM connection carrying opportunity context and documents into proposal work; another answer says no AI system removes the need for human review of project facts, personnel qualifications, commitments, pricing and compliance-sensitive language. Re-checked Oct 24, 2026: AEC page unchanged (ProposalAI Write and Champ, private cloud, model trained to DAWIA and FAR standards per the vendor; FAQ says it can be evaluated standalone and human review is still needed); the 70% and 30% figures are vendor claims not used here.
Who it's forCivil, CM and multidiscipline AEC firms (vendor says 15 to 200 staff) and independent proposal consultants.AEC marketing and proposal teams; Unanet CRM customers for the connected workflow.
Pricing (as publicly stated)No public figures (checked Oct 16, 2026), but the pricing page states the structure: "priced by the firm, not the person." Solo (1 login, up to 25 people and 50 projects, 20 pursuits a month) and Workspace (5 seats included, seats six to ten as add-ons, no caps on people or projects, 50 new pursuits a month, data load included; first paid month is the evaluation) are each a flat monthly price billed monthly or annually, via "Get a quote". Enterprise is an annual agreement priced by band with one-off implementation and allowances for pages, model calls and storage in the order form. Every plan carries allowances for pages read, model calls and storage. Re-checked Oct 19, 2026: no figures still (the FAQ says the figures are in the quote). The page now describes Solo as one login for a firm under about 25 staff or an independent consultant; Workspace for firms of 20 to 200 staff with two or three people building proposals and four to six pursuits a month; and Enterprise for multi-office firms past ten seats, starting as a paid pilot on one team at the Workspace price, with a seat for every staff member and pursuits a month set by band from 250. It says pursuits-a-month numbers are fit lines rather than blocks, Solo record caps stop new records but never generation, and annual billing is discounted against monthly on Solo and Workspace. Re-checked Oct 20, 2026: unchanged (Solo, Workspace and Enterprise with figures only in the quote; the first paid Workspace month is the evaluation; annual billing discounted on Solo and Workspace). Re-checked Oct 22, 2026: unchanged (Solo, Workspace and Enterprise with figures only in the quote; Workspace includes five seats with seats six to ten as add-ons, and its first paid month is the evaluation; Enterprise is annual only; annual billing discounted on Solo and Workspace; allowances for pages read, model calls and storage on every plan). Re-checked Oct 24, 2026: pricing page unchanged (Solo, Workspace with 5 seats and add-on seats six to ten, Enterprise annual by band; figures only in a quote; first paid Workspace month is the evaluation).No public prices found (checked Oct 16, 2026): the ProposalAI page links no pricing or plans page, unanet.com/pricing returns a not-found page, and the calls to action are "Book a Demo" and a video tour. Confirm current pricing, and whether it is sold standalone or with Unanet CRM, with the vendor. Re-checked Oct 19, 2026: unchanged. (unanet.com/pricing still returns not found; Book a Demo). Re-checked Oct 20, 2026: unchanged (no prices on the ProposalAI page; Book a Demo). Re-checked Oct 22, 2026: unchanged (no prices on the ProposalAI page; Book a Demo). Re-checked Oct 24, 2026: still no published prices (unanet.com/pricing returns not found); Book a Demo only.
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Vendor links
Sources

Facts last checked: Oct 24, 2026. Prices change; check the vendor page before relying on them.

Where the vendor descriptions differ

  • What each does (vendor pages): RFPM.ai describes proposal operations software that parses existing resumes, project files and past proposals into structured staff profiles, project records and a knowledge base, then generates tailored resumes, project sheets (DOCX in the firm's template), SF330 Section E resumes and Section F project sheets and branded SOQs; it adds a pursuit workspace for RFP intake, requirements and deadlines, and Ask RFPM Agent, which answers from the firm's own records with sources attached. Unanet's ProposalAI AEC page describes ProposalAI Write, which breaks a solicitation into actionable pieces, auto-generates prompts and answers for each requirement and builds the outline in the required format, and ProposalAI Champ, an assistant for opportunity questions.
  • Starting point: RFPM.ai starts from the people and projects a qualifications package needs; its homepage marks Proposal Drafts (a whole draft from the firm's own files) as Waitlist, and its SF330 page says Section G, the key personnel matrix, is still assembled outside the system. ProposalAI starts from the solicitation and its requirements; its FAQ says it produces first-draft content that the team edits and that no AI system removes the need for human review of project facts, personnel qualifications, commitments, pricing and compliance-sensitive language.
  • Data and setup: ProposalAI's FAQ says it can be evaluated as a standalone solution, with the Unanet CRM connection carrying opportunity context and documents into proposal work; the page says it runs in a private cloud that complies with federal cybersecurity requirements on a custom model trained to DAWIA and FAR standards (vendor statements). RFPM.ai says it is built for civil, CM and multidiscipline firms of 15 to 200 staff, sets up through a guided pilot with no self-serve signup, and loads the firm's data on its Workspace plan.
  • Pricing (checked Oct 24, 2026): neither publishes figures. RFPM.ai's pricing page describes the structure: Solo (one login, up to 25 people and 50 projects, 20 pursuits a month) and Workspace (5 seats included, seats six to ten as add-ons, 50 new pursuits a month, first paid month is the evaluation) at a flat monthly price billed monthly or annually, and Enterprise as an annual agreement priced by band, all through Get a quote. Unanet's ProposalAI page links no pricing, unanet.com/pricing returns a not-found page, and the call to action is Book a Demo.
  • Not used here: ProposalAI's 70% faster first draft and 30% more proposals figures and its customer quote, and RFPM.ai's hours-saved figures (including those it attributes to SMPS), per-resume time claims and customer quotes. Neither tool has been tested by Means & Methods Lab.

Paraphrased from the sources listed above. Vendor claims are reported as claims.

What users say

The facts above come from vendor websites. Whether either tool is any good for your work is something only people who use them can say. These are member reviews, all ratings shown, never edited or removed for being negative.

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Questions to ask in your review

  • Whether your bottleneck is keeping resumes and project sheets current across many qualifications packages (RFPM.ai) or working through long solicitations requirement by requirement (Unanet ProposalAI)
  • Whether you already run Unanet CRM, and how much of ProposalAI's value depends on that connection for your firm
  • What either costs, since both price through a quote
  • What did you use it for, on what kind of work and project size?
  • How long did setup and training take, and who on your team did it?
  • What does it cost you in practice, compared with what the sales call said?

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