Means & Methods Lab, home
Facts: desk research, not tested · Reviews: members' opinions

OpenAsset vs RFPM.ai

Two systems AEC proposal teams use to reuse staff and project content, built around different records. OpenAsset pairs a digital asset management library (Source) with proposal automation (Shred) for project photos, documents, employee profiles and proposal text; RFPM.ai keeps staff, projects and past submittals as structured records and generates resumes, project sheets, SF330 Sections E and F and SOQs from them, for civil, CM and multidiscipline firms of 15 to 200 staff. Desk research from vendor pages read Oct 20, 2026; not tested, no winner.

DESK RESEARCH, NOT TESTED. Compiled from vendors' public websites (accessed Oct 20, 2026). Vendor claims are not verified by Means & Methods Lab. No scores or rankings.

In short: OpenAsset (AEC DAM & proposals; no public prices (quote / sales)) vs RFPM.ai (AEC proposal records, resumes & project sheets; no public prices (quote / sales)). Facts last checked Oct 20, 2026. No winner declared; not tested.

Side by side

OpenAsset vs RFPM.ai: vendor-published facts side by side
Sheet rowOpenAssetRFPM.ai
CategoryAEC DAM & proposalsAEC proposal records, resumes & project sheets
AI role (our label)AI features added to established productAI-first
What it doesDigital asset management (Source) and proposal automation (Shred) with AI search and tagging for AEC pursuits. The homepage (checked Oct 16, 2026) describes one searchable library for project photos, resumes, documents and employee profiles with AI-powered search and automatic tagging; brand governance (a central store of verified assets); AI-assisted proposal writing built from past wins and question-answering over the library; Go/No-Go analysis and pursuit insights; and integrations with Deltek, Unanet, Procore and InDesign (also shown: Word, PowerPoint, Google Docs/Slides, WordPress). It states SOC 2 Type II and GDPR / UK GDPR support. Vendor cites 1,100+ firms (vendor claim). Re-checked Oct 20, 2026: the homepage still describes Source (digital asset management with AI-powered search and tagging; its demo also shows AI facial recognition) and Shred (AI-assisted proposal drafting, AI chat over the firm's content and Go/No-Go pursuit analysis), with integrations for Deltek, Unanet, Procore and InDesign plus Word, PowerPoint, Google Docs and Slides and WordPress.Proposal operations software for AEC firms that turns structured staff, project and past-submittal records into resumes, project sheets and SOQs. It keeps staff profiles, project records and past submittals as structured records and generates tailored resumes, project sheets (DOCX in the firm's template), SF330 Section E resumes and Section F project sheets, branded SOQs and drafted proposal sections from them. Includes a pursuit workspace (RFP intake, requirements and deadlines), batch import of existing resumes and project files from a shared drive, a knowledge base of reusable narratives, and Ask RFPM Agent answering from the firm's own data. Its SF330 page says Section G (the key personnel matrix) is not generated and is still assembled outside the system. Built for civil, CM and multidiscipline firms of 15 to 200 staff; work listed includes SOQs, RFQs, DOT prequalification packages and SF330s. Setup is a guided pilot with no self-serve signup. Time figures on the site (for example under a minute per tailored resume) are vendor claims, not verified. Re-checked Oct 19, 2026: the homepage still lists civil, CM and multidiscipline firms of 15 to 200 staff, guided pilots with no self-serve signup, and the SF330 page still says Section G is assembled outside the system. The pricing page now sizes the plans by firm shape (see Pricing). Re-checked Oct 20, 2026: unchanged in substance; the homepage still lists civil, CM and multidiscipline firms of 15 to 200 staff, SOQs, RFQs, DOT prequalification packages and SF330s, and guided setup with no self-serve signup. Also on Oct 20, 2026: the homepage's platform table marks Proposal Drafts (a whole draft out of the firm's own files) as Waitlist, so drafted proposal sections may not be generally available yet; confirm with the vendor.
Who it's forAEC marketing and proposal teams.Civil, CM and multidiscipline AEC firms (vendor says 15 to 200 staff) and independent proposal consultants.
Pricing (as publicly stated)Custom quote / no public prices on pricing page (checked Oct 16 and Oct 19, 2026). The page says price depends on firm size, products chosen (Source and Shred can be bought separately), users and licensing, storage, data volume, integrations and implementation; demo-first buying. The pricing FAQ says implementation covers kickoff, file migration, configuration, workflow setup, training, adoption planning and launch support. Re-checked Oct 20, 2026: unchanged (personalized quote; Source and Shred can be bought separately; demo-first buying; no figures).No public figures (checked Oct 16, 2026), but the pricing page states the structure: "priced by the firm, not the person." Solo (1 login, up to 25 people and 50 projects, 20 pursuits a month) and Workspace (5 seats included, seats six to ten as add-ons, no caps on people or projects, 50 new pursuits a month, data load included; first paid month is the evaluation) are each a flat monthly price billed monthly or annually, via "Get a quote". Enterprise is an annual agreement priced by band with one-off implementation and allowances for pages, model calls and storage in the order form. Every plan carries allowances for pages read, model calls and storage. Re-checked Oct 19, 2026: no figures still (the FAQ says the figures are in the quote). The page now describes Solo as one login for a firm under about 25 staff or an independent consultant; Workspace for firms of 20 to 200 staff with two or three people building proposals and four to six pursuits a month; and Enterprise for multi-office firms past ten seats, starting as a paid pilot on one team at the Workspace price, with a seat for every staff member and pursuits a month set by band from 250. It says pursuits-a-month numbers are fit lines rather than blocks, Solo record caps stop new records but never generation, and annual billing is discounted against monthly on Solo and Workspace. Re-checked Oct 20, 2026: unchanged (Solo, Workspace and Enterprise with figures only in the quote; the first paid Workspace month is the evaluation; annual billing discounted on Solo and Workspace).
User reviewsNo reviews yet. Read or writeNo reviews yet. Read or write
Vendor links
Sources

Facts last checked: Oct 20, 2026. Prices change; check the vendor page before relying on them.

Where the vendor descriptions differ

  • The core record: OpenAsset Source is one searchable library for project photos, resumes, documents and employee profiles, with AI-powered search and automatic tagging and a central store of verified brand assets. RFPM.ai stores people, projects and reusable narratives as structured records rather than files, batch-imports existing resumes and project files from a shared drive, and keeps a link from each record back to the file it came from.
  • Proposal outputs: OpenAsset Shred is described as AI-assisted proposal writing built from past wins, chat over the firm's content and Go/No-Go analysis. RFPM.ai generates tailored resumes, project sheets, branded SOQs and SF330 Section E resumes and Section F project sheets from one profile per person; its SF330 page says Section G (the key personnel matrix) is not generated and is still assembled outside the system. Its homepage marks Proposal Drafts (a whole draft from the firm's files) as Waitlist, so check what is live today.
  • AI and review: RFPM.ai's Ask RFPM Agent answers from the firm's own records with sources attached, and its pages say the team still makes the final pick and edit. OpenAsset's homepage shows AI search, tagging and facial recognition on images and AI chat in Shred.
  • Systems: OpenAsset lists integrations with Deltek, Unanet, Procore and InDesign, plus Word, PowerPoint, Google Docs and Slides and WordPress. RFPM.ai's pages read here name no CRM or ERP integrations; its outputs include DOCX in the firm's template.
  • Pricing (checked Oct 20, 2026): neither publishes figures. OpenAsset's pricing page says quotes depend on firm size, products chosen (Shred can be bought by itself), users and licensing, storage, data volume, integrations and implementation, with demo-first buying. RFPM.ai prices by the firm, not the person: Solo (one login), Workspace (five seats, seats six to ten as add-ons; the first paid month is the evaluation) and annual-only Enterprise, with figures in the quote. Different bases, not like-for-like.
  • Not used here: OpenAsset's 1,100+ firms figure, and RFPM.ai's customer quotes, time-saving figures and the SMPS hours figure it cites (vendor claims). OpenAsset states SOC 2 Type II and GDPR / UK GDPR support; RFPM.ai's pages read here make no security certification claim. Neither tool has been tested by Means & Methods Lab.

Paraphrased from the sources listed above. Vendor claims are reported as claims.

What users say

The facts above come from vendor websites. Whether either tool is any good for your work is something only people who use them can say. These are member reviews, all ratings shown, never edited or removed for being negative.

Used either of these? Share your take

Good or bad, an honest review from an estimator, PM or super helps the next team more than another vendor demo. You post under a handle; your email is never shown.

Questions to ask in your review

  • What each quotes for the same 50-person firm
  • Whether OpenAsset's employee profiles can produce an SF330 Section E resume without a separate tool
  • How much editing generated resumes and project sheets need before submission
  • What did you use it for, on what kind of work and project size?
  • How long did setup and training take, and who on your team did it?
  • What does it cost you in practice, compared with what the sales call said?

How reviews work: review guidelines and methodology. All reviews: reviews hub.

Related