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Kantiv vs RFPM.ai

Two AI-first proposal tools for AEC firms that both build on a firm's own past projects and resumes, from different starting points. Kantiv calls itself a pursuit intelligence platform: it unifies past proposals, project narratives, resumes, client history and images into an AEC data model and builds a structured first draft from an uploaded RFP. RFPM.ai keeps staff, project and past-submittal records as structured data and generates tailored resumes, project sheets, SF330 Section E and F content and SOQs, priced by the firm on Solo, Workspace and Enterprise plans. Neither publishes dollar figures. Desk research from vendor pages read Oct 28, 2026; not tested, no winner.

DESK RESEARCH, NOT TESTED. Compiled from vendors' public websites (accessed Oct 28, 2026). Vendor claims are not verified by Means & Methods Lab. No scores or rankings.

In short: Kantiv (AEC pursuit intelligence; no public prices (quote / sales)) vs RFPM.ai (AEC proposal records, resumes & project sheets; no public prices (quote / sales)). Facts last checked Oct 28, 2026. No winner declared; not tested.

Side by side

Kantiv vs RFPM.ai: vendor-published facts side by side
Sheet rowKantivRFPM.ai
CategoryAEC pursuit intelligenceAEC proposal records, resumes & project sheets
AI role (our label)AI-firstAI-first
What it doesPursuit intelligence platform (vendor term) for AEC firms that turns past proposals, resumes and project history into first drafts of RFP responses. It pulls firm knowledge (past proposals, project narratives, resumes, client history, images) from drives, inboxes and old proposals into an AEC data model of people, projects, clients and pursuits. Described features: upload an RFP for a structured first draft built from the firm's past wins, requirement tracking, addendum syncing and compliance checks before submission, SF-330 completion, contributor collaboration, win/loss visibility by client for go/no-go calls, and Image Hub, which auto-tags images by what is in the photo. Says it integrates with Deltek, SharePoint and Egnyte; its homepage (checked Oct 19, 2026) describes it as SOC 2 Type II certified. The joist.ai domain now serves the Kantiv site (checked Oct 16, 2026). Vendor cites 200+ AEC teams, $2.4B+ in proposals submitted and 50% less prep time (vendor claims, not verified). Re-checked Oct 20, 2026: the homepage still describes the AEC data model, RFP upload to a structured first draft, requirement tracking, addendum syncing, SF-330 completion and client win patterns for go/no-go calls, and quotes Mortenson and Robins & Morton staff (not used). The homepage text read today does not repeat the 50% less prep time figure, and the Pricing & ROI calculator says it assumes a 25% reduction in per-pursuit hours based on 200+ AEC firms as of Oct 5, 2026, so the two vendor figures differ; neither is verified. The homepage security section read today says enterprise-grade security without naming SOC 2 in its text, so confirm certification with the vendor. Re-checked Oct 22, 2026: the homepage still describes the AEC data model, institutional knowledge across proposals, project narratives, resumes and client history, a structured first draft with requirement tracking and addendum syncing; it again shows the 200+ AEC teams, $2.4B+ proposals submitted and 50% less prep time figures (vendor claims, not verified; the ROI calculator still assumes a 25% reduction). The security section still says enterprise-grade security without naming SOC 2. Customer quotes were not used. Re-checked Oct 26, 2026: homepage unchanged in substance (pursuit intelligence across proposals, project narratives, resumes and client history; menu lists Kantiv Knowledge Graph, Kantiv Agents, Workspaces and Image Management); the 200+ teams, $2.4B+ and 50% figures are vendor claims and not used.Proposal operations software for AEC firms that turns structured staff, project and past-submittal records into resumes, project sheets and SOQs. It keeps staff profiles, project records and past submittals as structured records and generates tailored resumes, project sheets (DOCX in the firm's template), SF330 Section E resumes and Section F project sheets, branded SOQs and drafted proposal sections from them. Includes a pursuit workspace (RFP intake, requirements and deadlines), batch import of existing resumes and project files from a shared drive, a knowledge base of reusable narratives, and Ask RFPM Agent answering from the firm's own data. Its SF330 page says Section G (the key personnel matrix) is not generated and is still assembled outside the system. Built for civil, CM and multidiscipline firms of 15 to 200 staff; work listed includes SOQs, RFQs, DOT prequalification packages and SF330s. Setup is a guided pilot with no self-serve signup. Time figures on the site (for example under a minute per tailored resume) are vendor claims, not verified. Re-checked Oct 19, 2026: the homepage still lists civil, CM and multidiscipline firms of 15 to 200 staff, guided pilots with no self-serve signup, and the SF330 page still says Section G is assembled outside the system. The pricing page now sizes the plans by firm shape (see Pricing). Re-checked Oct 20, 2026: unchanged in substance; the homepage still lists civil, CM and multidiscipline firms of 15 to 200 staff, SOQs, RFQs, DOT prequalification packages and SF330s, and guided setup with no self-serve signup. Also on Oct 20, 2026: the homepage's platform table marks Proposal Drafts (a whole draft out of the firm's own files) as Waitlist, so drafted proposal sections may not be generally available yet; confirm with the vendor. Re-checked Oct 22, 2026: homepage, pricing and SF330 pages unchanged in substance (civil, CM and multidiscipline firms of 15 to 200 staff; SOQs, RFQs, DOT prequalification packages and SF330s; Proposal Drafts still marked Waitlist; Section G still assembled outside the system; guided pilot with no self-serve signup). The homepage says five to ten resumes are structured inside 48 hours and its FAQ says most firms are running within a week. Customer quotes and the hours figures (including those it attributes to SMPS) are not used. Re-checked Oct 24, 2026: unchanged (15-200 staff civil, CM and multidiscipline firms; SOQs, RFQs, DOT prequal and SF330s; Proposal Drafts still Waitlist; Section G still assembled outside the system; guided pilot, no self-serve). Re-checked Oct 26, 2026: unchanged (civil, CM and multidiscipline firms with 15 to 200 staff; SOQs, RFQs, DOT prequalification packages and SF330s; Ask RFPM Agent; Proposal Drafts still marked Waitlist; guided 30-minute pilot, no self-serve signup). Customer quotes and the SMPS hours figures are not used.
Who it's forAEC marketing and pursuit teams.Civil, CM and multidiscipline AEC firms (vendor says 15 to 200 staff) and independent proposal consultants.
Pricing (as publicly stated)Custom quote / no public prices on pricing page (checked Oct 16, 2026): the Pricing & ROI page is an ROI calculator (pursuits, hours and hourly cost inputs) with no plan prices. Re-checked Oct 20, 2026: unchanged (the Pricing & ROI page is still an ROI calculator with no plan prices; Book a Demo). Re-checked Oct 22, 2026: unchanged (the Pricing & ROI page is still an ROI calculator with no plan prices; Book a Demo). Re-checked Oct 24, 2026: unchanged (the Pricing & ROI page is still a savings calculator with no plan prices). Re-checked Oct 26, 2026: unchanged (the Pricing & ROI page is still a savings calculator with no plan prices; its footnote says it assumes a 25% reduction in per-pursuit hours, a vendor assumption). Re-checked Oct 28, 2026: unchanged (the Pricing & ROI page is still a time-savings calculator with no plan prices; Book a Demo).No public figures (checked Oct 16, 2026), but the pricing page states the structure: "priced by the firm, not the person." Solo (1 login, up to 25 people and 50 projects, 20 pursuits a month) and Workspace (5 seats included, seats six to ten as add-ons, no caps on people or projects, 50 new pursuits a month, data load included; first paid month is the evaluation) are each a flat monthly price billed monthly or annually, via "Get a quote". Enterprise is an annual agreement priced by band with one-off implementation and allowances for pages, model calls and storage in the order form. Every plan carries allowances for pages read, model calls and storage. Re-checked Oct 19, 2026: no figures still (the FAQ says the figures are in the quote). The page now describes Solo as one login for a firm under about 25 staff or an independent consultant; Workspace for firms of 20 to 200 staff with two or three people building proposals and four to six pursuits a month; and Enterprise for multi-office firms past ten seats, starting as a paid pilot on one team at the Workspace price, with a seat for every staff member and pursuits a month set by band from 250. It says pursuits-a-month numbers are fit lines rather than blocks, Solo record caps stop new records but never generation, and annual billing is discounted against monthly on Solo and Workspace. Re-checked Oct 20, 2026: unchanged (Solo, Workspace and Enterprise with figures only in the quote; the first paid Workspace month is the evaluation; annual billing discounted on Solo and Workspace). Re-checked Oct 22, 2026: unchanged (Solo, Workspace and Enterprise with figures only in the quote; Workspace includes five seats with seats six to ten as add-ons, and its first paid month is the evaluation; Enterprise is annual only; annual billing discounted on Solo and Workspace; allowances for pages read, model calls and storage on every plan). Re-checked Oct 24, 2026: pricing page unchanged (Solo, Workspace with 5 seats and add-on seats six to ten, Enterprise annual by band; figures only in a quote; first paid Workspace month is the evaluation). Re-checked Oct 26, 2026: pricing page unchanged (priced by the firm, not the person: Solo, Workspace with 5 seats and add-on seats six to ten, Enterprise annual by band from 250 pursuits a month; figures only in a quote; first paid Workspace month is the evaluation; allowances for pages, model calls and storage on every plan). Re-checked Oct 28, 2026: pricing page unchanged (priced by the firm, not the person: Solo, Workspace with 5 seats and add-on seats six to ten, Enterprise annual by band from 250 pursuits a month; figures only in a quote; first paid Workspace month is the evaluation).
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Facts last checked: Oct 28, 2026. Prices change; check the vendor page before relying on them.

Where the vendor descriptions differ

  • Core job: Kantiv's homepage describes unifying structured and unstructured knowledge across proposals, project narratives, resumes and client history, then on RFP upload a structured first draft built from the firm's past wins, with every requirement tracked, addenda synced and compliance checked before submission, SF-330 completion and contributor collaboration. RFPM.ai's homepage describes structured staff profiles and project records from which it generates branded SOQs, project sheets, SF330 Section E resumes and drafted proposal sections, plus a pursuit workspace for intake, requirements and deadlines.
  • Drafting and federal forms: Kantiv shows SF-330 completion in its RFP workflow. RFPM.ai's SF330 page says it produces Section E resumes and Section F project sheets but does not build the Section G key personnel matrix, which is still assembled outside the system, and its homepage platform table marks Proposal Drafts (a whole draft out of the firm's own files) as Waitlist.
  • Beyond drafting: Kantiv describes win/loss visibility by client for go/no-go calls, Image Hub, which auto-tags images by what is in the photo, and Kantiv Agents in its navigation; its FAQ says it integrates with Deltek, SharePoint and Egnyte. RFPM.ai describes a knowledge base of reusable content, batch resume upload and parsing, a template library (SOQ, prequalification and custom formats) and Ask RFPM Agent, which answers from the firm's own records with sources attached while people make the final selection.
  • Who it is for: RFPM.ai says it is built for civil, CM, transportation, water and multidiscipline firms of 15 to 200 staff that win public work through SOQs, RFQs, DOT prequalification packages and SF330s. Kantiv says it is built for architecture, engineering and construction firms and lists solutions for proposal managers, marketing leaders, business development and innovation leaders.
  • Pricing (checked Oct 28, 2026): Kantiv publishes no plan prices; its Pricing & ROI page is a time-savings calculator and the call to action is Book a Demo. RFPM.ai prices by the firm, not the person: Solo (one login, up to 25 people and 50 projects), Workspace (five seats, seats six to ten as add-ons, the first paid month is the evaluation) and Enterprise (annual agreement priced by band, from 250 pursuits a month), with figures only in a quote and allowances for pages read, model calls and storage on every plan. See each tool page for detail.
  • Mostly like-for-like on proposal content from a firm's own records; Kantiv leans toward whole-RFP drafting, compliance checks and client win patterns, while RFPM.ai leans toward structured resumes, project sheets and qualifications packages with Proposal Drafts still on a waitlist.
  • Not used here: Kantiv's team, proposal-value and prep-time figures, ROI calculator assumptions, sample knowledge-graph counts and customer quotes, and RFPM.ai's resume-time and hours-per-year figures (vendor material). Neither tool has been tested by Means & Methods Lab.

Paraphrased from the sources listed above. Vendor claims are reported as claims.

What users say

The facts above come from vendor websites. Whether either tool is any good for your work is something only people who use them can say. These are member reviews, all ratings shown, never edited or removed for being negative.

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Questions to ask in your review

  • What either costs; neither shows dollar figures without a quote
  • Whether Kantiv's SF-330 completion covers the Section G matrix that RFPM.ai leaves to the user
  • How each connects to your CRM or ERP (Kantiv names Deltek; RFPM.ai's pages read today name no CRM integration)
  • What did you use it for, on what kind of work and project size?
  • How long did setup and training take, and who on your team did it?
  • What does it cost you in practice, compared with what the sales call said?

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