Home / Compare / EzzyBills vs Adaptive
EzzyBills vs Adaptive
Two AI-first tools that take invoice data entry off a contractor's AP team, built for different buyers and priced in different ways. EzzyBills is general-purpose AI document capture with a published annual price list; Adaptive sells construction project-accounting agents priced by revenue band. They overlap on accounts payable; scope differs, so not fully like-for-like. Vendor-published facts only, from pages read Oct 17, 2026; desk research, not tested, no winner.
In short: EzzyBills (AI document & AP automation; vendor publishes prices) vs Adaptive (AI project accounting agents; no public prices (quote / sales)). Facts last checked Oct 17, 2026. No winner declared; not tested.
DESK RESEARCH, NOT TESTED. Compiled from vendors' public websites (accessed Oct 17, 2026). Vendor claims are not verified by Means & Methods Lab. No scores or rankings.
Side by side
| Sheet row | EzzyBills | Adaptive |
|---|---|---|
| Category | AI document & AP automation | AI project accounting agents |
| AI role (our label) | AI-first | AI-first |
| What it does | AI data capture from documents, synced to Xero, Simpro and other accounting/ERP systems; homepage promotes an EzzyBills + Procore accounts-payable webinar. Re-read Oct 17, 2026 (pricing page; the homepage returned an empty response to our fetch): the plan table shows Xero, MYOB and QuickBooks connections on every plan, while the Simpro, Cin7, ServiceTitan and Procore connections and purchase order matching start at the E10 plan. Re-read again later on Oct 17, 2026 (homepage loaded; pricing and Procore pages read through a text reader after a bot check): the homepage lists Bookkeeping AI, AP Management AI (invoice data extraction, matching with PO and delivery, matching with work orders, expenses to jobs), smart approval workflows, task-specific AI agents, and workflows and integrations its AI builds from plain-English descriptions, and says it is built for trades, construction, manufacturing and retail. Its Procore page says bills are matched to an existing Procore PO or posted as a direct cost, with line items and the invoice file attached; receipts can be scanned from the mobile app to Procore, and approval steps can run before export. | Agentic project-accounting platform for construction. Vendor lists AI agents for WIP and forecasting, change orders, AP (invoice ingestion and cost coding, duplicate and fraud checks), billings (cost-plus, fixed-price, AIA), cards and bank reconciliation, lien waivers, insurance certificates and W-9s, and a field coordinator that collects updates from supers and PMs by voice, text, or email. Runs on top of the existing ERP (Sage, QuickBooks, Foundation, Acumatica) rather than replacing it, with a bidirectional Procore integration. Vendor says the AI never auto-posts to the general ledger and every action is reviewed by a human first, and that more than 750 builders use it (vendor claims, not verified). Re-read Oct 16, 2026: the homepage describes the Change Order Clerk as monitoring pending change requests, comparing them against contracts, job costs and field updates, drafting change orders, routing them for approval, following up with vendors and owners, and preventing sub payment until client approval is secured (vendor description). Homepage also says it is built for $5M-$1B builders with no ERP migration and links its $30M Series B announcement. Re-read Oct 17, 2026: the homepage now says Adaptive raised a $30M Series B, bringing total capital raised to $57M (vendor statement), lists separate Lien Waiver and Insurance Tracking clerks plus custom agents, and offers a phone line to its AI project accountant; FAQ unchanged (no auto-posting to the GL, first agent live in 30 to 90 days, month-to-month). Re-read again later on Oct 17, 2026: homepage and pricing page unchanged in substance. |
| Who it's for | Businesses automating AP, including contractors. | Construction companies with $5M to $1B in revenue: general contractors, specialty trades, custom home builders, developers, and their accounting firms (vendor wording). |
| Pricing (as publicly stated) | Vendor-listed pricing in Australian dollars (pricing page, checked Oct 16, 2026); all plans annual with a 14-day free trial: Business plans Light A$132/year, Standard A$297/year, Premium A$605/year, E10 A$1,210/year; Enterprise plans E20 A$2,420 up to E200 A$22,000/year (E30 A$3,630, E40 A$4,565, E50 A$5,500, E70 A$7,700, E100 A$11,000, E150 A$16,500). Plans differ by document volume and number of companies. Confirm current terms with the vendor. Re-checked Oct 17, 2026: prices unchanged. Plans differ by annual document quota (Light up to 450 documents, Standard 1,200, Premium 2,500, E10 5,400, rising to 220,000 on E200); there are no monthly plans; a subscription can auto-renew early when fewer than 100 documents remain; Australian prices include 10% GST; free training and onboarding start at E20; and the page links regional pricing for the US, UK, Canada and other countries. | Not publicly listed (monthly base fee scaled to revenue band, covering the first agent; additional agents scoped up front). Pricing page lists month-to-month contracts, 30 to 90 days to go live, unlimited users, no per-seat or transaction fees, and SOC 2 Type 2. Re-checked Oct 16, 2026: pricing still scoped to revenue band and workflows; start with one agent and add more from the agent menu. (Checked Oct 16, 2026.) |
| Test status | Not tested. No scores. | Not tested. No scores. |
| Vendor links | ||
| Sources |
Facts last checked: Oct 17, 2026. Prices change; check the vendor page before relying on them.
Where the vendor descriptions differ
- Scope: EzzyBills says its AI captures data from any document (bills, receipts, sales invoices, orders, supplier statements, payment advices) and syncs it to accounting, job and inventory systems, and that it is built for trades, construction, manufacturing and retail. Adaptive calls itself an AI-native project accounting platform for construction companies with $5M to $1B in revenue. AP is one of its agents, alongside WIP and forecasting, change orders, billings, cards and bank reconciliation, lien waivers, insurance tracking and field coordination.
- Accounts payable workflow (vendor descriptions): EzzyBills lists invoice data and line-item extraction, automatic GL coding from document history and supplier settings, matching with POs and deliveries, matching with work orders, expenses to jobs, and approval workflows with up to 5 stages. Adaptive's AP Clerk ingests every invoice, codes it to job and cost code, routes it for approval, syncs it to the ERP, and checks for duplicates and fraud before bills move.
- Accounting systems: EzzyBills connects to Xero, MYOB and QuickBooks on every plan; Simpro, Cin7, ServiceTitan and Procore connections, and PO matching, start at its E10 plan. Adaptive says the general ledger stays in Sage, QuickBooks, Foundation or Acumatica and that it exports reviewed numbers into it.
- Procore: EzzyBills' Procore page says bills are matched to an existing Procore PO or posted as a direct cost, with line items and the invoice file attached, and that receipts can be scanned from its mobile app to Procore. Adaptive lists a bidirectional Procore integration and describes Procore as the project management system running alongside it.
- Human review (vendor statements): Adaptive says its AI never auto-posts to the general ledger and every action is reviewed by a person before it touches the books. EzzyBills describes approval workflows that can run before export; we did not find a statement on its pages about posting without review.
- Setup and contract: EzzyBills offers a 14-day full-feature free trial with no credit card, includes free training and onboarding from its E20 plan, and sells annual plans only. Adaptive says its team configures a first agent around your workflow, most customers go live in 30 to 90 days, and service is month-to-month.
- Pricing: EzzyBills publishes annual plans in Australian dollars by document quota, from Light at A$132/year (up to 450 documents) and E10 at A$1,210/year (up to 5,400) to E200 at A$22,000/year (up to 220,000), and links regional pricing pages. Adaptive publishes no figures: a monthly base fee scaled to revenue band covers the first agent, with no per-seat or transaction fees and unlimited users.
- Claims (vendor statements, not verified): Adaptive says more than 750 builders use it. EzzyBills says thousands of companies use it. Review-site ratings shown on Adaptive's pages are not used here.
Paraphrased from the sources listed above. Vendor claims are reported as claims.
What we can't tell you yet
Which tool is better for your work. That needs testing on the same package with a verified answer key. Planned measures for this comparison:
- Field-level accuracy on a month of real subcontractor and supplier invoices, including retainage and partial billings
- Share of invoices that need a manual job or cost-code correction
- Effort to map either tool to an existing job-cost structure in Sage, Foundation or QuickBooks
See the methodology and leaderboard status.
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